Free form
Free proof approval form for print and sign jobs
Send it with your proof. Your customer checks the details, ticks what they've read, chooses approve or changes, and signs. Print it, or save it as a PDF and send it by email.
To get a PDF, choose "Save as PDF" as the printer. Free to use, no sign up.
Proof approval
Please check this proof carefully. We print exactly what you approve.
Shop name
Customer
Company
Job or order number
Proof version and date
Final size (width x height)
Quantity
Material
Sides
Colors or ink
Finishing
Due or install date
Please check
- Spelling and grammar
- Names, phone numbers, addresses, web and email
- Size and layout
- Colors (screens can show color differently from print)
- Quantity, material and finishing
Your answer
- Approved as shown. Print it.
- Approved with changes. Make the changes below and print it, no new proof needed.
- Changes needed. Make the changes below and send a new proof.
Changes
Signature
Printed name
Date
Free to use and change for your own shop.
Tips for a proof that gets read
-
Write the final size on the proof
A phone shows an 8 foot banner about as big as a business card. The size in writing is what both of you are agreeing to.
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Number every version
When a corrected proof goes out, give it a new number. An approval should point at one exact file.
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Show the cut line
If the job has bleed or a trim, show where it cuts so nothing important sits in the margin.
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Ask for a name, not just "looks good"
A printed name and a date turn a reply into an approval you can find again later.
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Say what happens next
Tell the customer the job prints as approved, so they read it closely the first time.
The same form, online
ProofOkay puts the proof and your approval boxes behind one link. Your customer zooms into the real file on a phone, ticks your boxes, types their name and approves or asks for changes, and you keep the answer with the exact version they saw. It also checks the file at its final print size before anyone approves it. $49 a month for your whole shop.