ProofOkay vs Filestage
A Filestage alternative for shops that send proofs to customers
Filestage is built for teams reviewing work together. ProofOkay is built for a print or sign shop and the customer who has to say yes before anything gets printed.
Who each one is for
Filestage calls itself online proofing software for faster approvals. It names marketing, creative, production and compliance teams in consumer goods, agencies, pharmaceuticals and enterprises, and its plans are priced around a team: 10 team members included, more added in bundles of 5.
A print shop's proof is a different job. One person in the shop sends it, and one person outside the shop approves it, usually from a phone. What matters is that they can read the fine print on an 8 foot banner, and that the file is right for the size it will print. ProofOkay checks the file at that size, lets the customer zoom into the real artwork, and keeps their answer with their name and the exact version they saw.
Side by side
Price
ProofOkay: $49 a month, flat
Filestage: Starter: $199 a month billed yearly, or $249 month to month
Your team
ProofOkay: Unlimited users
Filestage: 10 team members included; more in bundles of 5
Files
ProofOkay: Unlimited proofs
Filestage: Unlimited new files on paid plans. The free plan allows 5 new files a month and 1 active project
Free option
ProofOkay: 7 days to look around with no card, then a 14 day free trial
Filestage: A free plan, and a 14 day free trial; no credit card needed
Who reviews
ProofOkay: Your customer, by link, with no account
Filestage: Reviewer groups: 2 on Free and Starter, 3 on Business
Zoom
ProofOkay: Native files open as a zoomable preview that stays sharp
Filestage: Not listed on the pricing page
Print check
ProofOkay: Automatic, at the final size: size, sharpness at that size, vector, CMYK or RGB, bleed, fonts
Filestage: Not listed on the pricing page
| ProofOkay | Filestage | |
|---|---|---|
| Price | $49 a month, flat | Starter: $199 a month billed yearly, or $249 month to month |
| Your team | Unlimited users | 10 team members included; more in bundles of 5 |
| Files | Unlimited proofs | Unlimited new files on paid plans. The free plan allows 5 new files a month and 1 active project |
| Free option | 7 days to look around with no card, then a 14 day free trial | A free plan, and a 14 day free trial; no credit card needed |
| Who reviews | Your customer, by link, with no account | Reviewer groups: 2 on Free and Starter, 3 on Business |
| Zoom | Native files open as a zoomable preview that stays sharp | Not listed on the pricing page |
| Print check | Automatic, at the final size: size, sharpness at that size, vector, CMYK or RGB, bleed, fonts | Not listed on the pricing page |
Filestage details as listed on Filestage's own website on October 29, 2026. "Not listed" means their page doesn't say, not that the product can't. Filestage is a trademark of its owner. Prices change, so check their page before you choose.
ProofOkay's print check on a sample banner proof, at the size it will print.
Filestage fits better when
- Your reviews run through compliance, like regulated marketing or pharmaceutical work, which Filestage names as a focus.
- Many people inside your company review each file, and you want them organised into reviewer groups.
- You review videos, websites and audio alongside print, which Filestage lists on its plans.
ProofOkay fits better when
- You're a print or sign shop, and the person approving is your customer, not a colleague.
- Your proofs are banners, signs, decals and wraps, where a typo in the fine print costs a reprint.
- You want the file checked at its real print size before anyone says yes.
- You want one price for the whole shop, with no seats to add as you hire.
What a year costs
ProofOkay
$588
$49 a month for the whole shop.
Filestage Starter
$2,388
$199 a month billed yearly, for 10 team members. Month to month at $249, it's $2,988.
Filestage's prices as listed on its pricing page on October 29, 2026, in US dollars.
Questions
How many people on my team can use ProofOkay? +
As many as you like. $49 a month covers your whole shop, with unlimited users and unlimited proofs.
Can my customer approve from a phone? +
Yes. They open the link, zoom into the real file, tick the boxes you ask for, type their name and approve, approve with changes, or request changes.
What happens when the customer asks for changes? +
You upload the corrected file as a new version and they answer that one. Every answer stays with the exact version they saw, so an approval always points at the file that was approved.
Is there a free plan? +
ProofOkay doesn't have a free plan. You can look around free for 7 days with no card, then add a card to start a 14 day free trial; the card isn't charged until the trial ends. Filestage lists a free plan with 5 new files a month and 1 active project.
Who makes ProofOkay? +
The team behind PrinterFlo, software for print and sign shops. ProofOkay is the same proof approval engine on its own.
Also looking at Ziflow? See ProofOkay next to Ziflow, or all three with Ashore on the pricing page.
Send your next proof with ProofOkay
Look around free for 7 days. No card needed.